Display Rules & Regulations

Content

The following rules and guidelines specify what an exhibitor can and cannot do with their booth space. These rules and guidelines are based on the physical characteristics of the exhibit hall, the intent to be equally fair to all exhibitors, and the safety of all concerned.

Please review these rules and plan your display accordingly as variances will not be granted prior to the show or on-site.

Balloons

Mylar balloons are specifically prohibited. Helium balloons are prohibited in linear booths or booths with an allowable height of 12’ or less. Use of balloons in other booth configurations is subject to approval by Show Management and Venetian Expo/Venetian Hotel. Helium may not be stored on the premises. Balloons inside the facility must remain “tethered” to a fixed object. The balloon may be no larger than thirty-six inches (36") in diameter and must have approval prior to move in of event from the Venetian Event Services Manager and the Fire Marshal. There is a labor and equipment charge to retrieve balloons in the ceiling should they become loose at the Exhibitor’s expense.

Cubic Content

ISC WEST follows the cubic content rule, which allows exhibitors to make maximum use of their booth space. Under the cubic content rule, exhibitors may build up to the front of their booths, and up to the maximum allowable height according to booth type as indicated below. However, anything above the provided drape heights must be finished, neutral and devoid of copy on any wall adjacent to another exhibitor. Please refer to the HEIGHT LIMITATIONS section for additional information.

Lobby booth - All booths located in Venetian public space which includes the upper and lower lobbies - 9’ HEIGHT LIMITATION
In-Line (standard) booth - Bounded by 1 or 2 aisles - 12’ HEIGHT LIMITATION
Peninsula booth (must be 400sqft or larger) - Bounded by 3 aisles - 20’ HEIGHT LIMITATION
Linear Island Booths (400sqft and Below) - Bounded by 4 aisles - 20’ HEIGHT LIMITATION
Island booth - Bounded by 4 aisles - 25’ HEIGHT LIMITATION

See Examples of Cubic Content below:

Demonstration Areas

Demonstration areas must be confined within the exhibit space so as not to interfere with any traffic in the aisles. Exhibitors must contract sufficient space to be able to comply with this rule. When large crowds gather to watch a demonstration and interfere with the flow of traffic down the aisles or create excessive crowds at neighboring booths, it is an infringement on the rights of other Exhibitors. Aisles may not be obstructed at any time.

Demonstration Equipment

Equipment, product or machinery, when displayed to demonstrate or simulate industrial application, are exempt from the foregoing height limits, but are restricted only by ceiling height, as well as, building and safety codes.

Display Booth Specifications & Guidelines

Exhibitor’s display booth(s) shall conform to the following specifications - the maximum height of a display booth at the backwall, including any form of lighting system, signage, or header shall be:

Lobby booth - All booths located in Venetian public space which includes the upper and lower lobbies - 9’ HEIGHT LIMITATION
In-Line (standard) booth - Bounded by 1 or 2 aisles - 12’ HEIGHT LIMITATION
Peninsula booth (must be 400sqft or larger) - Bounded by 3 aisles - 20’ HEIGHT LIMITATION
Linear Island Booths (600sqft and Below) - Bounded by 4 aisles - 20’ HEIGHT LIMITATION (Not allowed Pipe and Drape)
Island booth - Bounded by 4 aisles - 25’ HEIGHT LIMITATION (Not allowed Pipe and Drape)

Please refer to the HEIGHT LIMITATIONS section for additional information.

If you have a question about the type of your booth, please contact RX Global.

Do Not Block Aisles or Invade Neighbors' Space

No sign or decorative materials may protrude into the aisles or encroach upon neighboring booths. No obstruction may be placed in any aisle, passageways, lobby, or exit leading to any fire extinguishing appliances.

Double Decker Booths / Large Booth Regulation

NEW POLICY: Per new Venetian regulation, all double decker booths as well as booths 7,500 sqft or larger, must submit an architectural drawing and will need to get and engineering approval stamp. Please have this readily available in your booth if your exhibit falls into either category.

Exposed Areas Must Be Finished

All backwalls, sidewalls or any other exposed areas of the display must be draped or finished surfaces. No graphics, logos, or print facing into another booth is allowed. Any company advertisement or promotion must face into the aisle. In-line and peninsula booths must have a finished backwall covering the back of the booth. See-through backwalls or displays which do not cover the backwall completely will not be allowed.

Please note that ALL FIRE HOSE CABINETS AND FIRE EXTINGUISHERS MUST BE KEPT VISIBLE AND CLEAR WITH A 36” CLEARANCE. FIRE EXTINGUISHERS MAY NOT BE REMOVED OR RELOCATED.

After 5:00 PM on Tuesday, April 01, 2025, any part of a booth with unfinished side or backwalls will be draped by Show Management at the expense of the exhibitor.

Fog/Smoke Machines

Any devices the create any sort of fog, smoke or haze are prohibited on the Exhibit Floor. These types of devices can create thick plumes of smoke or fog that can cause issues to attendees walking the show floor. The smoke created from these devices can also block emergency exit signage in cases of emergency and evacuation. Any exhibitor who wishes to utilize any such devices must contact Show Management and receive prior written approval.

Floor Covering Guidelines

RX Global will furnish carpet for all aisle ways in the Convention Center, and the daily cleaning and vacuuming of all aisle ways in all exhibition areas. Floor covering is required in all display booth areas. Flooring may consist of hard wood, AstroTurf, carpeting or vinyl. Carpet is available through the Official Service Contractor at Exhibitor’s expense, or Exhibitor may provide his own carpet. Booth vacuuming is not included with the rental of carpeting from the Official Service Contractor. It must be ordered separately.

Good Taste & The Right of Others

Show Management may require any Exhibitor to make changes in their exhibit if, in Show Management’s opinion, the exhibit does not conform to prevailing standards.

Graphics on Neighbor's Side

The backside of walls – the common border facing a neighboring booth – must be clear of copy, logos, or other graphics, so as not to be an eyesore to neighboring exhibitors.

Health & Safety

For ISC West’s latest information on health and safety guidelines and/or requirements, please click here.

Hanging Signs

Hanging signs must comply with the HEIGHT LIMITATIONS guidelines listed below. This includes all hanging or suspended material such as banners and balloons (where permitted), etc. The top of the sign (or other material) may not exceed the height limitation specific to your type of booth. Booths which qualify to suspend “hanging signs” are only Island, Peninsula or Walk-Through booths of 400 sq. ft. or larger. Linear Island booths (Booth Configuration 10’ x X’) 600sqft and smaller are not eligible to hang signs. All hanging signs in booths that are touching a neighboring booth must be hung 5’ off the back wall that is touching the neighboring booth. Lobby booths are not eligible for hanging signs above their booths.

Height Limitations

The following maximum height limits will be strictly enforced. No height variances will be granted prior to or on-site at the show. Please plan your booth display and sign structures accordingly. Maximum allowable height is also directly affected by the ceiling height of your booth area.

Lobby Booths - Hanging Signs are not permitted for the lobby booths. It is much more cost effective to floor mount signage with a lobby booth height limit of 9 ft. Note: side drape provided is 3 feet high and the back-drape provided is 8 feet high. MAXIMUM HEIGHT LIMIT WITHIN A LOBBY BOOTH = 9 FEET
Linear Booths - Bounded by 1 or 2 aisles. Hanging Signs are not permitted in linear booths. It is much more cost effective to floor mount signage with a linear booth height limit of 12 ft. Note: side-drape provided is 3 feet high and the back-drape provided is 8 feet high. MAXIMUM HEIGHT LIMIT WITHIN A LINEAR BOOTH = 12 FEET
Peninsula Booth - Bounded by 3 aisles. To be considered a Peninsula Booth, the total square footage of your booth must be 400sqft or larger. Exhibit booths must also be at least 20’ deep and 20’ wide to meet Show Managements requirements for hanging signs. Hanging signs in peninsula booths may reach a height limit of 20’ to the top of sign. Two-sided or circular signs must be hung 5’ from the back wall that touches your neighboring booth. Note: the back-drape provided for your booth is 8’ high. MAXIMUM HEIGHT LIMIT WITHIN A PENINSULA BOOTH = 20 FEET
Linear Island Booth - Bounded by 4 aisles. Hanging Signs are not permitted in linear booths 600sqft and smaller. MAXIMUM HEIGHT LIMIT WITHIN A LINEAR BOOTH = 20 FEET
Island Booth - Bounded by 4 aisles. Booths must also be 20 ft. deep and 20 ft. wide to meet Show Managements requirements for hanging signs. Hanging signs in island booths may reach a height limit of 25 ft. to top of the sign. MAXIMUM HEIGHT LIMIT WITHIN AN ISLAND BOOTH = 25 FEET

PLEASE NOTE: Nothing will be permitted above these maximum heights, including signs, banners, truss structures, lighting and/or display materials.

Inspection Deadline

Any booth not occupied by 3:00 PM, Tuesday, April 1, 2025, will be presumed abandoned. If there is freight in the booth and Show Management believes the Exhibitor will be arriving late, the General Contractor will set up the display to the best of their ability with the information available. If there is no freight in the booth and/or Show Management believes the Exhibitor will not participate in the show, the booth will be reassigned. Exhibitors arriving after this time will be given space available and may incur additional costs. ALL EXHIBITS MUST BE COMPLETELY SET BY 5:00 PM, Tuesday, April 1, 2025. No shipment will be accepted after 5:00 PM, Tuesday, April 1, 2025, or at any time on Wednesday, April 2, 2025. Absolutely no shipment, equipment or material may be brought onto the show floor during show hours.

Multi-level / Covered Exhibits Guidelines

Automatic Fire Safety System (AFSS) Requirements/ Sprinkler Coverage for Large Displays:

Single-level covered and multi-story displays do not require sprinkler coverage as long as the following fire prevention safety measures are in place:

Duration of event where the exhibit booth is displayed must be fewer than seven show days (move-in and move-out days are not included).
Maximum of two levels. If the two-story display has an enclosed rooftop, the roof must be a 70% open-grid/FM melt away/FM debris barrier.
At least one fire extinguisher must be within reach at all times. If a space is divided into separate rooms there must be one fire extinguisher per room.
Exhibit booths must be constructed of noncombustible materials.
Booth-specific fire watch security must remain present at all times outside of active show hours.
An unsprinklered covered booth measuring more than 1,000 sq. ft. must maintain a 20 ft. distance from vehicles and any other unsprinklered covered booths of that size.
Open flames and hot work are prohibited within 35 ft. of a covered unsprinklered booth measuring more than 1,000 total sq. ft.

Any covered booth larger than 1,000 sq. ft. that is on the show floor as a completed structure for more than seven days must be sprinklered.

Please contact The Venetian Expo Facilities Department at 702.733.5151 or [email protected] for more information.

No Nails or Screws

Nothing may be posted, tacked, nailed, or screwed to columns, walls, floors, or other parts of the building. Any damage or defacement caused by infractions of this rule will be remedied by Show Management at the expense of the rule-breaking exhibitor.

Sound Levels

Sound level of presentation should be kept within the confines of the booth area and must not interfere with neighboring exhibits. Show management will exercise their right to provide and maintain a fair exhibiting environment to all customers. Excessive sound can be offensive and distracting. Each exhibitor is entitled to an atmosphere that is conducive to conducting business, without excess noise from other Exhibitors. Any audio equipment (i.e., sound system, audio from a video wall, microphones), whether in the booth or as part of a display, may not exceed a sound level of eighty-five (85) decibels. RX Global will be sensitive and responsive to complaints registered by spectators, neighboring Exhibitors, or other personnel, and will have appointees to respond to all complaints.

Staffing Attire

At all times while on-site at the event, all event participants , including but not limited to, exhibitors, their direct employees and hired contractors, must dress in an appropriate manner conducive to conducting business.

These guidelines are applicable to all booth staff and participants, regardless of gender, and will be strictly enforced. RX and the ISCW Show Management team reserve the right to request that individual(s) / participants change their attire or leave the premises immediately if it is determined that their appearance might be offensive / disruptive to other exhibitors or attendees, as determined in Management’s sole discretion.

Strobe Lights

All strobe, blinking, laser and flashing lights, that are used as part of the exhibit booth decoration and are not part of an Exhibitors Product or product line are prohibited from being used on the Show Floor. These lights can cause disorientation and in some cases seizure to those walking the show floor. Any exhibitor who wishes to utilize any such devices must contact Show Management and receive prior written approval.